Arbor Pharmaceuticals

Bryan Medical

Driscoll Children’s Hospital

Entellus Medical

Electro Lube (Eagle Surgical Products)

Firefly Global

Grace Medical

KLS Martin

Karl Storz Technologies

Medtronic

Olympus America, Inc.

Oticon Medical

Otonomy, Inc.

OtoSim, Inc

Pediatrix Medical Group/MEDNAX

Sanford Medical

Smith & Nephew

Texas Children’s Hospital

Xoran Technologies

Exhibitor Schedule
Exhibits are in St. Laurent 1 – 3

Exhibit Setup – Thursday, May 1, 2025- 11:00 am – 4:00 pm           
Exhibit Hours – Thursday, May 1, 2025-6:00 pm – 8:00 pm
Exhibit Hours – Friday, May 2, 2025-7:00 am – 4:00 pm
Exhibit Hours – Saturday, May 3, 2025- 7:00 am – 12:00 pm
Exhibit Teardown – Saturday, May 3, 2025- 12:00 pm –4:00 pm

HOUSING
HOTEL RESERVATIONS
Hotel Bonaventure Montreal
900 Rue De la Gauchetiere
Montreal QC H5A 1E4

Cutoff date: The Group Rate is $235 based on availability until March 31, 2025, or until the rooms are sold out

Refer to “ASPO guest room block.”

Reservation Cancellation: Cancellation is 72 hours before the arrival date; if the guest does not cancel before the 72 hours (or not at all), a one-night room and tax will be charged to their credit card. Check-in is at 4:00 p.m.; check-out is 11:00 a.m.

Booking Link: EN: https://reservations.travelclick.com/97993?groupID=4308067

No Show: No-shows are considered guaranteed bookings, and you will be charged for one night's stay. Your reservation will be canceled for all remaining reserved nights. 

Exhibitor PACKAGES

EXHIBIT LEVELS:
*ALL LEVELS EXHIBIT at the ASPO Annual Meeting

	PLATINUM $10,000	GOLD $7,000	SILVER $5,000	Exhibit Only $3,700	Tabletop Only $3,000
Six ft. skirted table and ID sign					1 – 6 ft skirted table and chairs
10x10 Booth, Chairs, and Booth ID Sign	2 – 10x10 Booth Chairs	1 – 10x10 Booth Chairs	1 – 10x10 Booth Chairs	1 – 10x10 booth Chairs
Company Name on Signage Near Exhibit Hall	X	X	X	X
Company Name and Logo on Thank You Slide in Session Room	X	X	X
Acknowledgement on Meeting Website and Program	X	X	X	X
Pre-Attendee List	X	X
Post-Attendee List	X
Company Ad and Link on ASPO Website for One Year	X	X
ASPO Confirmation Registration Email Ad (two slots available)	X
Complimentary Registrations/Badges	4	3	2	2	2

Additional Badges - $500 per badge

ADDITIONAL EXHIBIT OPPORTUNITIES
In addition to the above packages, your company can purchase a tabletop directly outside the general session ballroom for the pre-conference workshops. This opportunity provides you with early access to ASPO attendees attending the pre-conference workshops on Tuesday, April 29th, and Wednesday, April 30th. You can display your products/services on Tuesday, April 29th, from 9:00 a.m. to 4:00 p.m. and/or Wednesday, April 30th, from 9:00 a.m. to noon. See details below:

EXHIBIT PACKAGE OPTION 1
Purchase of any package listed above
1 – Tabletop on either Tuesday or Wednesday: $2500

EXHIBIT PACKAGE OPTION 2
Purchase of any package listed above                                 
1 – Tabletop on both Tuesday and Wednesday: $3000

RULES & REGULATIONS
This application requires a 50% deposit of the total exhibit fees. THIS DEPOSIT WILL NOT BE REFUNDED. Full payment is due on March 28, 2025. There will be no refunds if an exhibitor cancels space on or after March 28, 2025. 

Exhibit applications must be submitted by March 28, 2025. Please submit all materials to Dana McClure, Exhibits Coordinator, at d[email protected].

ELIGIBILITY TO EXHIBIT
Companies that provide education, supplies, and services to the medical profession include pharmaceuticals, instrumentation, practice management, publications, computer software, etc.

All products must be directly related to the practice of surgery or medicine and approved by ASPO in its sole and absolute discretion. Exhibitors shall not exhibit products or services other than those described in the application and approved by ASPO.

An “investigational device or drug” product must be clearly marked as such.

Exhibitors must ensure that concerning all such devices or drugs, only permissible preapproved dissemination of scientific and educational information is provided at the exhibit and that appropriate disclosure and cautionary notices are included with the devices or drugs.

All products and services exhibited at ASPO shall comply with FDA rules and regulations.

For additional information, contact FDA at 888-463-6332 or www.fda.gov.

An exhibitor shall not in any manner directly or indirectly imply that an ASPO endorsement or approval of the exhibitor’s product or service has been given merely because ASPO approved such product or service for display as an exhibit.

Use of the ASPO logo on signs or materials distributed is strictly prohibited without the written consent of ASPO.

Logos, seals of approval, trademarks, or other similar property rights that are in disuse may not be used in connection with any product, service, or advertising material displayed or disseminated at the exhibit.

Applications deemed ineligible by ASPO will be returned with full payment.

EXHIBITOR REPRESENTATIVES
Each exhibiting company is granted exhibitor badges as part of its booth space rental fee, provided the exhibitor representatives are registered in advance. Additional and replacement badges will be available at $500 each in advance and on-site. Only exhibitors with badges will be permitted to enter the exhibit area during installation and dismantling hours.

Cancellations: The American Society of Pediatric Otolaryngology must receive written notification of a space cancellation on or before March 28, 2025. A $1,000 service charge will be assessed for each canceled space. No refunds will be given after March 28, 2025.

Failure to Occupy Space—The exhibitor will forfeit any space not occupied by 6:00 p.m. on Thursday, May 1, 2025. The space may be reassigned or used by the ASPO association without refund unless arrangements for delayed occupancy have received prior ASPO association approval.

Force Majeure
The performance of this Agreement by either party is subject to acts of God, war, government regulation, disaster, fire, epidemic, threatened or imminent strikes, civil disorder, curtailment of transportation facilities, threats or terrorist attacks, or other similar occurrence beyond the control of the parties, making it illegal, impossible, or commercially impractical to carry on the Exhibits or fully perform the terms of this Agreement. This Agreement may be terminated, or performance may be excused without penalty for any of such reasons by written notice from one party to the other.

SPECIAL RESTRICTIONS 

• Giveaways are permitted only if approved in writing by ASPO before the meeting.
• Any activity in the exhibit aisles is strictly prohibited.
• Fire hose cabinets and exits must always be accessible and in full view. Decorations and displays must either be made of non-flammable material or treated with an approved fire prevention method. All display material must be flame-proofed and subject to inspection by the Montreal Canada Fire Marshal. No flammable fluids or substances may be used or shown in booths.
• Displays may not be dismantled, or any packing begins before published dates and times.

Catastrophe
In the event of fire, strikes, or another unavoidable occurrence rendering the exhibit space unfit for use, provisions will be made for the exhibit elsewhere or a proper financial adjustment will be made to the exhibitor.SECURITY
ASPO cannot guarantee or assume any liability against loss or damage of any kind but will endeavor to protect exhibitors by providing a security guard after meeting hours.SIGNS/ANNOUNCEMENTS
No signs, posters, or brochures will be allowed anywhere in the hotel except within each exhibitor’s booth. No signs or other articles are to be fastened to walls or electrical fixtures. The use of thumbtacks, tape nails, screws, bolts, or any tool or material that could mark the floor or walls is prohibited.EXHIBITOR EVENTS/FUNCTION SPACE
Exhibiting companies may not conduct meetings or events during the ASPO program without prior written approval, including all symposia, lectures, focus groups, sessions, and social events.